Top 5 Billing and Invoicing Management Software

o make sure that customers will stay, make repeat orders and keep the company profitable, businesses have to finish strong. At the latter part of every business transaction is billing and sending invoice to the customer. Billing software makes this stage of a business transaction very professional and pain free. Billing and invoicing management software enables businesses to instantly deliver invoices using emails. There is significant cost savings compared to manually printing and delivering bills. Keeping it online means making it accessible as long as there is Internet connection. When customers receive their professional-looking invoices accurately and on time, the billing company gets a good impression.


The Top 5

Here is a list of our top 5 applications for online billing and invoicing management. They offer mobility, automate calculations, create consistent and professional look, can be delivered by email and produce significant savings. Each software also has special features and plans that will help users determine which one is right for them.

1. FreshBooks

FreshBooks is a cloud accounting software offered by a Toronto, Canada company founded in 2003. Users are able to track time, organize expenses and invoice clients online. They can customize their invoice, accept credit card payments, attach PDF or image receipts, track recurring expenses, and more. People can try the software-as-a-service for free for 30 days. Paid plans start at $19.95 per month. It is easy to use and is supported by an award-winning customer service team.

Learn more about FreshBooks

2. Zoho Invoice

Zoho Invoice is specifically for creating professional invoice online. The software can create and send invoices in a matter of seconds. It also tracks time, automate payment reminders, accept online payments and provide information and insight on the business. It offers a freemium plan where it is free for 1 user with up to 5 customers. For $15 per month, up to 3 users can use the software to take care up of to 500 of its customers. Since it is a part of the Zoho product suite, users can easily integrate with other products such as its online accounting software Books.

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3. QuickBooks

QuickBooks from Intuit has the Simple Start plan at $9.99 per month ideal for startups. It is easy to set up where everything is customized for one’s business. It has dashboards and feeds that show users what they immediately need to attend to as well as the actions to take. Invoices can be customized to have the company logo, font type, background image and custom fields. It also has a Pay Now link on the invoice where the customer can click to instantly pay via credit card or bank payment.

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4. Xero

Xero is an online accounting, invoicing, billing and banking software. It provides access to real-time financial information that helps its customers take advantage of opportunities while avoiding situations that will give them problems. Aside from online invoice management, it also has features for managing payment, payroll and cash flow. The service can be accessed via PC, Mac, tablet or phone.A starter plan that allows users to create and send 5 invoices is priced at $20 per month. Over 400,000 small businesses use the software.

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5. WorkflowMax

WorkflowMax is an online job, time and invoice management software which was acquired by Xero. However, it is focused more on providing an integrated business solution rather than an accounting and financial system. It is ideal for construction professionals, architects, engineers, creative agencies, IT services and business consultants. It has pre-sale tools and project management functions, as well as tools for purchase orders, reporting, accounting software integration, and invoicing. Pricing plan starts at $15 per month per user.

Learn more about WorkflowMax


Every business and organization is unique, but all have paying customers that need to receive bills or invoices for products they bought or services they hired. A simple invoice software such as Zoho Invoice may be all that is needed by one company. On the other hand, a full accounting software such as FreshBooks, Xero or QuickBooks Online may be required by a growing business. Then, there is also the all-in-one WorkflowMax especially for companies offering professional services.

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